setup Gmail in outlook 2010

How to setup Gmail in outlook 2010? Complete Guide

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The email service was invented sometime in the 1960s however, for the general public it began to pick up more prominence only after the launch of the World Wide Web in 1990. After this several email service providers began working towards creating their own brand of email. Two of the most popular services of these were by Microsoft and Google, but what if you want to link these two and setup Gmail in outlook 2010.

We are here to tell you all about it just by following the steps given below.

About Outlook

Microsoft’s very own email service was created in 2012, its basic function is allowing users to send and receive messages electrically.

It is the quintessential service provider for sending and receiving emails, managing and tracking information and messages, acting as a calendar, note taker, etc.

outlook 2010


Outlook is seen as a very multitasking email platform. You get to do several tasks from just one application, below is a list of some of its really amazing features, which is all the more encouragement for you to want to setup Gmail in outlook 2010:

  • It allows you to send and receive messages like several other email platforms.
  • You can manage your calendar, which in turn helps in better management of all your future tasks.
  • It also reminds you before you have sent an email if you might have forgotten an attachment.
  • It assists you in keeping a record of all your contacts.
  • It comes with a cool clean-up folder in order to delete several messages at the same time.
  • You can also stay on top of all your messages by categories, with the help of outlook.

Steps to setup Gmail in outlook 2010

If these management services provided by outlook have impressed you enough to want to amalgamate your email with it then here’s how you can setup Gmail in outlook 2010. There are two different ways to go about it as we have listed below:

Automatic setup Gmail in outlook 2010

  • Open your Gmail and sign in to your account.
  • Proceed to the settings of your account and find the option that says forwarding IMAP.
  • There you will have to check if the IMAP is enabled or not.

enable imap

  • Open Outlook and go to the backstage view option, where you will see the account settings.
  • Click on the new button ad enter the details of your Gmail account, such as name, address, password.
  • Verify the passcode and hit next.
  • After that, the automatic process will take care of the configuration by itself.
  • It might take some time but if all your information has been entered correctly then you can soon have access to your account on outlook 2010.

add gmail account in outlook 2010Setup Gmail in outlook 2010 manually

If the above method fails to setup Gmail in outlook 2010, then you can also do it manually, as given below:

  • Visit the account settings of your program and find the settings for your server.
  • Choose the option that helps you set up an internet email and connect it with a POP/IMAP server.
  • Then proceed to enter the account information manually like the type, mail address, etc.
  • Add your settings to the email settings.
  • Verify your server settings in the advanced tab and continue on.
  • If the account details have been entered correctly, then you can begin using the Gmail linked with outlook, after saving the changes.

How to Sync Gmail with Outlook

Gmail is a mail interface by which we can send and receive mail as well can share photos, videos, and files. It is an easy and fast way of communication. Gmail is a Google product that works according to Google guidelines.

Outlook is also a mail service providing software and a  Microsoft product and one of the software of the Microsoft office suite. Outlook has a lot of features compared to the other email service provider.

One of the best outlook features is that it can add other mail applications. With this feature, you can see your Gmail or Yahoo mails in Outlook.

setup Gmail in outlook 2010

Now let us discuss how to setup Gmail in Outlook 2010.

When you sync your Gmail with outlook manually remember these settings and check whether they are correct or not.

Your incoming server should be Its encryption should be SSL/TLS and the port should be 993. Whereas for the outgoing server it should be its encryption should be 465 and the port should be SSL/TLS.

Steps to sync Gmail with Outlook-

The first thing you need to do is to generate a system password and this can be done through Gmail.

sync gmail with outlook

  • Open Gmail and write down your account credential and go to your account.
  • On the menu option, go to the setting icon and select the setting option.
  • On the setting, the window chooses Forwarding and POP/ IMAP.
  • At the bottom of the screen, the status of IMAP would be shown. Enable the IMAP and save the settings.
  • Now open your Google Account for the Google Mail page only.
  • Sign in to your Google account and choose the Application password option. Go for a two-way verification process for more security. Then choose the way you want to receive a password. So choose Mail and send to Window computer and then press Generate.
  • You will receive a system-generated password.

Now set up the outlook.

  • Open your Outlook.
  • Select the file tab present on the Menu bar of the window.
  • Then select Add Account option.
  • Choose a new option from the window.
  • An outlook window will show you a message to enter your Gmail address. Follow the instructions that are being told and write down the address.
  • If you click the connect button it will sync the Gmail with Outlook but for some outlook versions, you have to set it up manually. So for this check in the box which states let me set up my account manually.
  • An IMAP setting page for your Gmail will open.
  • Check the detail mentioned above. If there is some change then change it according to the information given above.
  • Now on the next window, you need to enter the password that the system generated for Gmail. The outlook will verify you as a Google mail account holder.
  • Click the connect button.
  • The outlook will start adding the Gmail account. It will take some time.
  • When the setup is completed, you will see a message stating Setup is completed.
  • Click the Ok option.
  • Your setup Gmail in Outlook 2010 is completed.

If you face any problem with the setup Gmail in Outlook 2010 or having trouble in setup them connect with the technical expert for help.

How to sync Gmail contacts with outlook-

Are you dealing with the problem of not having your Gmail account contacts in outlook? Is it trouble to open your Gmail account on browser every time you are working through outlook to find that one contact because you simply don’t have those contacts in outlook itself. Are you done with trying a few methods and tips and tricks? You still don’t have the Gmail contacts in outlook.

And now you have given up on the task to have the contacts in outlook altogether and made it a lifestyle to open Gmail account on the browser every time you need access to your Gmail contacts. for this, you have to setup Gmail in outlook 2010 Ahh! It is troubling to even think of it.

How to sync gmail contact with outlook

I mean who has even a few minutes to spare on the things where it’s not needed. Save your minutes, maybe for coffee, tea, or sleeping. Don’t waste time going through this way of accessing your contacts.

Here this article is going to help you in importing your Gmail contacts in outlook itself or setup Gmail in outlook 2010. Imagine how would it change the tasks that you do today. You can’t disagree, it will save you a few minutes. Remember, what we all need is just time. So here, follow the steps one by one, Without skipping any of them and you will save yourself a few extra minutes.

Steps To Sync Gmail Contact with Outlook-

  • First of all, you need to log in to your Gmail account. For that, open your browser, preferably google chrome. Type
  • Enter your Gmail id and password and log in to your Gmail account.
  • On the left top of your Gmail account click on ‘Gmail’ and then select ‘Contacts’. You will see your contacts on the screen.

setup Gmail in outlook 2010

  • On the left side of the page, click on the ‘More’ option and then click on the ‘Export’ option. Select ‘Go to old contacts.
  • From here you can export them to Outlook, for that again click on ‘More’ at the center of the page and select ‘Export’.
  • It will ask you which contacts you want to export, select accordingly.
  • Below it, it will ask ‘Which export format’, select outlook CSV and now click on the ‘Export’ option in blue. A file called contacts.csv will be downloaded.
  • Open the downloaded file, select the option of ‘Show this in folder’. Cut this file and paste it somewhere else for an easy approach.
  • Open the outlook.
  • Go to the ‘File’ and select ‘Open and export’
  • You will find four options on the screen, select the third option which says ‘Import and export’. It will say import from another program or file, click on ‘Next’.
  • Select the file as ‘Comma separated values’  and select ‘Next’. It will ask you for the file you need to import.
  • Now you need to browse the file that you cut pasted somewhere at an easy place in step-8. Select that file and click on ‘Ok’.
  • It now says ‘Allow duplicates to be created, choose what you want. Click on ‘Next’
  • If you have more than one Gmail id in outlook, it will ask you where do you want to paste your contacts. Basically, it will ask you to ‘Select your destination folder’.
  • Scroll up and down to find your location and make a choice. Click on ‘Next’.
  • Click on ‘finish’.

Here you are, done with your task. Wasn’t it easy? You might be overwhelmed by looking at the number of steps. But they were baby steps and not tough at all. Just take one step at a time and at the end of it, you will have your Gmail contacts in outlook. Problem solved.

Frequently Asked Questions:

Q-1. What is IMAP server in Gmail?

IMAP refers to Internet Message Access Protocol which as suggested by the title means having access to the mails, in this case, the IMPA refers to the service that is provided to you in which you have the option to access your mails from anywhere you are or from any device. Now you don’t need to wait for your device to access your mails you can just login into any device and IMAP will allow you to do so.

The IMAP server makes it easy to access our mails with the help of the internet and even you can log into your mails on many devices as well read them on all devices at the same time all thanks to the IMAP server in Gmail.

Q-2. What is personal pop3 in Gmail?

POP3 is a new and the updated version which is referred to as Post Office Protocol 3 and it is solely used for downloading the mails of you and your client just with the help of this feature. POP service refers to Post Office Protocol which is a service that allows you to download all your mails at a computer and then the mails could be accessible from only that particular device that you have downloaded the mails in. But The POP3 mail function is to erase the mails when once downloaded it kind of free up the space as soon as the mails are synced out.

Q-3. Is G-mail a POP or IMAP?

Ans. G-mail is both POP and IMAP as it provides both the services so it is easy for a consumer to use both the facilities without hesitation. You can set up IMAP and feel free to login into Gmail from anywhere possible and at the same time if you want to download all your mails then choose a device you want the downloaded all the mails and then use the POP feature to solve the issue

Q-4. What is my SMTP server address?

An SMTP worker is a machine that deals with the entire email conveyance measure: that is the reason to send your messages with an email customer or programming you need above all else to design the right SMTP settings – specifically, the right SMTP address you’re utilizing. (For example, Gmail’s is

Anyway, how to track down your own SMTP mail worker address? You can view the rundown underneath where we have gathered the most widely recognized SMTP boundaries, or contact your ISP in the event that it’s not recorded.

Recollect in any case that typical workers for the most part accompany severe cut-off points as far as the number of messages you can send and the number of addresses you can deal with each day. So in case, you’re wanting to send mass messages you ought to change to an expert SMTP worker that will permit you to oversee limitless messages and assurance the most elevated deliverability.

Q-5. What is SMTP server for Gmail?

With the Gmail SMTP worker, you’ll have the option to send messages from your Gmail account utilizing other email customers, like Outlook or Thunderbird. Yet, more critically, you can likewise utilize Gmail’s SMTP worker to send messages from your WordPress site. Free of charge!

This is a truly incredible approach to make your WordPress site’s messages more dependable without expecting to burn through cash on a committed email sending administration. Gmail allows you to send up to 500 messages each day, which is all that anyone could need for by far most WordPress locales.

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