set up auto reply in outlook 2010

How to setup auto reply in Outlook 2010?


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Understanding the ethics of sending and replying to emails has to be one of the most taxing parts of having a professional life. Emails are a great way to start a conversation with anyone, it can be personal and non personal at the same time. Answering your emails requires a lot of time and consideration, but what if you could learn how to setup auto reply in Outlook 2010.

Continue reading on below to find out more about changing up your settings for a more convenient email experience.

About Outlook

Outlook is Microsoft’s information managing and email program. Since its launch in 2012, it has provided a wide array of services to users regarding sending and receiving messages, setting up calendar tasks and scheduling, managing contacts and appointments etc.

how to set up auto reply in outlook 2010

The program offers several interesting services that if you learn to use effectively, can change the way you work. Out of all these autoreply is one of its most useful attributes.

In the event that you are not able to tend to work directly for some time or maybe get a new email address, an auto reply will let everyone know of your availability or any other information that you would like to be relayed in your absence.


Steps for how to setup auto reply in Outlook 2010

set up auto reply in outlook 2010

Below are a few easy steps that you can follow to learn how to setup auto reply in Outlook 2010:

  • First things first, you will have to begin by creating a template or format for all the responses that are going to be sent.
  • Go to the home tab of your outlook and there you should find an option called new group.
  • Click on it and go on to create a new email message.
  • According to the requirements, type out a suitable template message and make sure to keep the field empty, since it can be addressed to anyone.
  • Open the file tab and save as – an outlook template.
  • After this you can close the message window and click noon the option for saving the message.

Rule creation

Next, you shall have to make a couple of rules for your replies:

  • Go to the home option and choose the manage rules and alert.
  • You will find a prompt for creating a new rule in the alert box.
  • Choose them from the wizard box according to your requirements.
  • Click on next and choose the reply option for choosing a specific template for the auto reply.
  • After you are done clicking and choosing out of all the check boxes, proceed to save the changes.

rules and alerts tools

  Benefits of auto reply in Outlook 2010

If you are still sceptical about learning how to setup auto reply in Outlook 2010 then reading about its benefits here might be able to push you in the right direction and convince you:

  • If you have listed your email on a website or social media page, then you might get hundreds or even thousands of messages every day from there, an auto response will make your life much easier in this situation.
  • It is a great way to replace hiring humans, saving you a lot of time and resources.
  • One of the biggest advantages to this is the benefit of being able to respond 24*7.
  • It makes sure that everyone that mails you, gets a satisfactory response and you get to have more clients and customers thus increasing your reach.

auto reply template in outlook

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