How to recall an email in outlook

How to recall an email in Outlook | unsend email Step-by-step Easy Guide


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How to recall an email in Outlook?

Microsoft Outlook is by far the best software when it comes to using it for business purposes. Even the features of outlook are designed to make it business-friendly. It provides such extensive features that benefit its users in carrying many activities that the business requires under one roof or in this case, software Today we discuss How to recall an email in Outlook.

how to recall an email in outlook

You may have been so grateful to WhatsApp’s delete feature for saving you from the embarrassment that you would have faced if the message you accidentally sent to your friend or on some important WhatsApp Group was read. And you might also have been wishing the E-mail to do the same.

Recalling an email in Microsoft Outlook

Well, outlook provides you with such features where you can remove the message after sending it. The feature similar to WhatsApp can delete the message only if that the reader hasn’t read it yet, but cannot delete the message that has been already read. But here too, Outlook tries to request the reader himself to delete the message.

Steps to Recalling an E-mail in Microsoft Outlook for Windows:

  • Go to your sent items.
  • There you will find the message you have sent recently. Double click on that message.
  • There you will find a Message option at the top. Select it.

How to recall an email in outlook

  • Within the message section, you will find a Move icon. Click on that Icon.
  • Once you have clicked on that icon, you will get various options. From those options, select ‘Actions’
  • Another group of options will open up where you will have to select, ‘Recall the message’.
  • This option will open up, and here further you can select from the options whether you want to delete the message or replace the message with another one to know How to recall an email in Outlook. You can choose the one that you want and then press on ‘Ok’. I would also recommend you to check on the option that commands Outlook to send an E-Mail so that you can know the end result of the process.
  • Not you can either edit the message and send it or wait what the E-mail notifies you with regards to the result.

Recalling an E-mail in Microsoft Outlook in Office 365:

Even in Microsoft Outlook in Office 365, if you are looking How to recall an email in Outlook the solution is similar to the one given above.

Recalling an E-mail in Microsoft Outlook Web Version:

In the web version, Microsoft doesn’t provide any recall feature. You can undo the message before sending it but can’t do anything once you have sent the message on the web version of Microsoft Outlook.

How to recall an email in Outlook on Mac

According to Microsoft, it doesn’t provide any such feature for Microsoft Outlook on the version available on Mac. We can only hope for such features to come in the future.

Additional Information

  • Recall only works within a Microsoft Exchange.

The recall feature of Microsoft Outlook only works within the Microsoft Exchange. If you are sending the mail outside it, for example, to a G-mail account, and want to recall it. In such a situation, Outlook won’t help you in any way. You can’t unsend any of such message.

Recall only work with Microsoft office Exchange

  • How to stop the continuous message that says that is a recall failure?
  1. For this, you will have to select the ‘File’ option on the outlook.
  2. Within it, select ‘Options’.
  • Select the ‘Mail’ option within it.
  1. In it, you will find the tracking option. Choose the option.
  2. Uncheck all the options given here. This will stop the functions that were happening automatically and thus will prevent the message to appear again without you commanding Microsoft Outlook to do so.

How to unsend an E-mail in Outlook.

Unsending the Mail in Outlook.

There is a list of software which people can use for their day-to-day activities as well as for professional work. When using software for mailing for personal use, the demands from that software are usually less. All we need is software where we can easily send, receive and check emails. But when it comes to professional use, we usually need a lot more. One such software that has been satisfying this demand is Microsoft Outlook. It is very business-friendly in comparison to much other software because of its features like How to recall an email in Outlook.

how to unsend email in outlook

How to unsend an E-mail in Outlook?

Practically, it is almost impossible to unsend a message after you have pressed the send button and it has gone over the internet. Stopping it is only possible before it reaches the Internet. There are some methods to do so:

  1. Undo Option

If you are using G-mail for sending mail you will be familiar with this one. If you aren’t try sending a mail now. After you press the send button and know you want to know How to recall an email in Outlook, you will see that the mail will take some time to go. Between that moment, you will see an ‘Undo’ button on the Downside. Once you select this option, the mail won’t leave. Outlook has the same option but you have to manually activate it to unsend an email In outlook.

How to unsend an email in Outlook For the web

  • Step 1: Within the Website, select the ‘Settings’ icon on the top.
  • Step 2: Press on the ‘More Settings’ Option.
  • Step 3: Choose the second option here, i.e the ‘Mail’
  • Step 4: Again, choose the second option i.e the ‘Compose and Reply’
  • Step 5: Scroll down and you will find an option to increase the time of the ‘Undo’ option. You can choose either five or ten seconds according to your choice.
  • Step 6: After choosing it, an option will appear. Select ‘Save’ in that
  • Step 7: Select the ‘Close’ icon to get back.

how to unsend message in outlook

How to recall an email in Outlook For Application on Windows

  • Step 1: Go to the Outlook Home Page
  • Step 2: Choose the ‘File’ Option.
  • Step 3: It will open up a number of options, within that Choose ‘Info’
  • Step 4: Here, you will see large icons of the options, in that choose the icon saying ‘Manage Rules and Alerts’
  • Step 5: Once you have done so, you will see a small icon of ‘New Rules…’, Click on it.
  • Step 6: Here again, various options will open up. Choose ‘Apply Rule on the message I send’
  • Step 7: Press the ‘Next button.
  • Step 8:  Here also you will have to directly select the ‘Next’ button.
  • Step 9:  Now you will have to choose the option, ‘defer delivery by the number of minutes’
  • Step 10: You will have to choose the number of minutes. Choose them according to your comfort.
  • Step 11: Press ‘Ok’ and again press ‘Next’
  • Step 12: Specify a name to the rules.
  1. Grammar Correction Websites.

While the above methods can only prevent you if you sent any mail by mistake. But many times, that’s not the case. Most of the issues with the mails are their grammatical errors which may sometimes even confuse the reader. You can use websites over the internet, that provide Grammatical Corrections to your message. This will save your time and also detect the mistakes so that you can correct them

  1. To do applications.

Finally, you can use ‘To Do’ Applications. Such applications are available on the Internet for free. You can create a simple list with the name of the receiver and your content in points before writing all the mails. This will help you to prevent many mistakes that you may create while you are in a hurry of sending the mails.

These are some methods you can follow to prevent any error in the mail before going to the Internet and to know How to recall an email in Outlook. There is also a method from which you can prevent the mail after reaching into the receiver. But it will require the following.

  • Exchange Account of the sender.
  • Exchange Account of the receiver.
  • Both using Outlook.
  • Similar Protocols.
  • The receiver shouldn’t see the message.

If all these are there, then you can easily do so by going to

  1. Open the Outlook Application
  2. Choose, Sent Items
  3. Double-Click’ Incorrect Mail
  4. Choose Action
  5. Choose, Recall this message
  6. Choose one of the options provided, depending on your error.
  7. Choose the option below it
  8. Select ‘Ok’

These solutions may help you solve your problem. While these are all in case of emergency, as a sender it is important to read carefully before sending. Communication is an important element in every part of life and for business, it’s very necessary. So always make sure that no errors might be there while communicating your message

How to Retract a mail that you have sent using Outlook? 

There is no doubt that Outlook is a great software and comes. These features work well, especially when you are a part of a business organization. That’s why many of such organizations use it for their internal as well as external communication. Whenever you said an E-mail there are chances where there can be some mistakes in the mail. There might also be a case when you may have sent the mail to the wrong person. This may sometimes also lead to unexpected consequences. Thus, the problem must be avoided in any case.

How to retract an email in outlook

How to retract an E-mail using Microsoft Outlook?

This process only works in certain conditions.

Condition 1: You can only Retract the Mail within Exchange

This condition is one of the most important ones. If you aren’t using ‘Outlook Exchange’ then this feature won’t help you in any way. The same condition is applied to the receiver. Even if both of you are using it, then the process won’t help even if your protocols are different.

Condition 2: It only works, when the receiver hadn’t read the mail.

You must have to be very quick to do the process. If in any case the mail reaches the receiver and he/she sees it, then the process is of no use. They may receive the notification to delete it, but still, things won’t be in your control.

Condition 3: The Retracting Process doesn’t work Outlook for Web, Mac, Android, IOS, and also an older version of Outlook i.e from 2010.

This feature is only available in the Application form in the Windows Operating System. It isn’t available for any other version of Microsoft Outlook until now. We can only hope that Microsoft does such in the future. But until then to enjoy it, you need a Windows and the Application.

The Process for how to recall an email in Outlook

  1. Start the Outlook Application.
  2. Select ‘Sent Items’
  3. Double-Click on that incorrect mail.
  4. A small icon called ‘Action’ is there, right beside the ‘Move’ icon. Select it.
  5. Many options will open up. Select, ‘Recall this message
  6. Choose either of the option according to your convenience. Check the option below it to know the aftereffect. Finally, Select ‘Ok’

How to recall an email in outlook

Now depending on the options that you have chosen, you can make the corrections.

Any Mail conveying the failure means, Outlook won’t help you it this and you must help yourself. Either the receiver has read the message earlier or has certain settings that don’t allow the ‘Retract’ Function. You may receive such mails once or twice. If more than that you will have to go to these.

  • Step 1: You will have to again go into your Outlook
  • Step 2: Now, Select the ‘File’ Option
  • Step 3: Within that, you will find ‘Options’. Select it.
  • Step 4: After you have done this, Select ‘Mail’
  • Step 5: Finally, you will get a ‘Tracking’ option
  • Step 6: In that option, uncheck all the options that are provided

To avoid such errors, do so.

  • Retract the message as soon as possible
  • Do not depend on the Outlook Retract Function. Rather check your mail once before sending.
  • If in any case you have send any of such a message, try reacting as soon as possible towards the solution, rather than worrying that the mistake has happened. This may help you very much in such times.

I hope this article has helped you in solving the problem. Do take note of the last part of the article as it is said “Precaution is better than Cure”, so take those precautions. Creating a checklist before sending a mail will also help you. You can make such a list by adding the receiver’s name and those points on which you are writing the mail. So, while sending the mail you may check the list to prevent any such condition.

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